The tightness of the labour market is increasing rapidly. For many P&O departments, recruiting and selecting employees at all levels has become a true art form. All means are used to get the right man or woman in the right place. And once that has been achieved, it is important to keep these people within the organisation as well. This can be done in many ways, such as training people, freeing up time for relaxation, people can rotate internally and get acquainted with the many facets of the company and so on. In short, it’s about keeping people fascinated and thus binding them to the organization.

The personnel file

The personnel file can be an important tool in this respect. After all, this file contains a lot of information about your employees. It starts with the CV that most employees send with their application. It describes the skills they all have and the training and courses they have received. In addition, you will probably have regular performance interviews with your employees. In general, the reports are included in the personnel file. People often indicate that they want to develop in a certain direction. It is possible that the possibility does not exist at that time, but that it does occur a few years later. But which employee was it again? Or the average HRM manager can remember all that… We doubt it.

Your HRM application as a knowledge carrier

Imagine the following situation; you’re looking for someone who can support you in building websites; you know that someone was once hired who had this skill in his CV, but, again, who was that? Luckily, the tools to find out are within reach.

Digitizing employee records

Many organizations nowadays use an HRM application in which all information about the employee is stored. In addition, however, paper files are also frequently used. This has given rise to two worlds in which both paper and digital information is available. By digitising the paper files (or having them digitised) and making them available in your HRM application, you have a single overview of all the information about a particular employee. Efficient, safe and transparent.

A scanned file that is also equipped with OCR (Optical Character Recognition) offers many more possibilities than the paper version when it comes to searchability. In frequently used applications (e.g. AFAS and Raet), it is possible to store and search these files as PDF files. In this way, a lot of information emerges from a single source, which ensures that you can still place the right person on that hard-to-fill vacancy.

Being able to easily search for the right information is just one of the many advantages that the digital personnel file can offer. Curious about these advantages? Archive-IT will be happy to tell you more about this during an introductory meeting, without obligation.

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