Secretaries' Day: handling sensitive information securely

On the third Thursday of April, we celebrate National Secretary's Day. This is a day on which we reflect on the important work secretaries and other support professionals do every day. It is an opportunity to show appreciation for the dedication, professionalism and commitment of these important employees.

Where does this day actually come from? In 1989, the first Secretary's Day was organised in the United States. The idea behind this day was to reflect on the important role secretaries play within organisations and companies. It soon spread around the world.

Today, Secretaressedag is no longer just for secretaries, but for all support professionals within an organisation. This includes administrative staff, receptionists, personal assistants and office managers.

Access to sensitive information

A secretary or support professional often has access to sensitive information, such as personal data, financial data or trade secrets. It is therefore important to maintain confidentiality and discretion and handle this information in a safe and responsible manner.

First, it is important to only give access to sensitive information to people who actually have permission to do so and have a legitimate reason to see it. It is wise to use passwords, for example, or grant access based on authorisation. What is important here is to maintain confidentiality and discretion and only share sensitive information with people who actually have permission to do so and who have a legitimate reason to see it. It is important to make clear agreements about this and also communicate these agreements to all parties involved.

Secondly, it is important to store and process sensitive information in a secure and responsible manner. This can be done, for instance, by using secure systems and programmes and by using encryption and other security measures.

Finally, it is important to know and comply with laws and regulations on sensitive information. Consider the General Data Protection Regulation (AVG), which requires companies and organisations to process and store personal data in a secure and responsible manner.

In short, as a secretary or support professional, it is very important to maintain confidentiality and discretion and to handle sensitive information in a safe and responsible manner. By handling this carefully, they contribute to a safe and successful organisation and therefore certainly deserve appreciation.

Show appreciation

How can you show this appreciation? There are several ways to do this. A bunch of flowers, a gift voucher or a personal thank-you can already mean a lot to a supporting professional. Organising a special lunch or drinks party can also be a nice way to celebrate the day.

National Secretary's Day is an important day to reflect on the contribution of support professionals to an organisation. It is an opportunity to show appreciation and show how important their work is. But this appreciation need not be limited to one day a year. By reflecting on their work throughout the year, we can contribute to a positive working atmosphere and a successful organisation.

Wondering how Archive-IT handles your sensitive information? Then get in contact with us.