Within the healthcare sector it is vital (also economically) to continuously optimise processes. Doing more in less time, in which providing the right care is always central. With increasing legislation and regulations, tight schedules and the goals to be achieved, this can be quite a challenge. As a care provider, it is therefore crucial not to spend unnecessary time on red tape and incomplete information. Medical information needs to be available at the right time in the right place, in a safe and user-friendly way. Digitization in healthcare offers the solution. However, it is not just about digitisation, the physical archiving of patient records that must be preserved for legislation or the use of technology can also help to organise the work processes optimally.
Archive-IT offers various possibilities for organizations to work paperless. This does not mean that all paper files need to be digitised. We advise to digitise only the active, current patient/client files. After all, you often need these in your work processes. An efficient addition to this are our physical archiving solutions, in which we archive the paper files in one of our secure archive buildings and make them accessible by means of Scanning on Demand.
Medical records have an obligatory retention period of at least 15 years. By placing these files externally, you save an enormous amount of space. In order to offer a suitable solution for every organisation, Archive-IT has three different forms of physical archiving: storage at pallet level, storage at file level and conditioned storage (in accordance with Archive Law).
Ultimately, everything depends on safe digital accessibility of information. Particularly in the healthcare sector, it is extremely important that patients’ privacy is safeguarded. With AIR, Archive-IT has developed a platform in which all information, both physical and digital, can be archived in an unambiguous manner. And even more important: easy to find. Standalone or integrated with your current system.
Advantages of physical and digital archiving:
- You can use your archive space for more valuable purposes;
- Links with ZIS, EPD & ECD systems, to integrate the paper past with the new digital growth;
- For healthcare institutions with multiple locations, it is efficient that files can be consulted anywhere by authorised users;
- Extensive authorisation structures possible;
- Data security is better ensured.
“During the company visit to Archive-IT, we were so impressed by the way in which Archive-IT ensures that files, both physical and digital, are secured that the choice was quickly made for us. An example of this is the gas extinguishing system, which gave us a very safe feeling!”
“It goes without saying that it always takes some getting used to a new way of working, but we can look back on a very successful project. The no-nonsense mentality, the flexibility and the advisory role of Archive-IT have largely determined this success.”
“One of the major advantages of the Virtual Archive is that the management is no longer in your own hands. Next to that updates can be carried out automatically and, of course, we can access our information at any location and at any time.”
Zuyderland was looking for one central system to manage their privacy-sensitive files. Read more about which Archive-IT solutions provided the right solution.