Overcrowded archive rooms, cluttered filing cabinets, binders in the way, and struggling to find the right information when you need it—does this sound familiar? Many organisations struggle with managing paper-based information flows, which often originate from historical records. Due to mandatory retention periods, paper archives can take up a significant amount of space, even though they are no longer needed for daily work processes.
Physical Archiving
Store Your Archive Externally
Not every archive should be stored in the same way. To provide our clients with the best-fitting solution, Archive-IT has developed three forms of archive storage. The most suitable storage method depends on factors such as relevance, retrieval frequency, retention periods, archive type, specific requirements, and budget. Our consultants will work with you to determine the most appropriate solution.
The Benefits of External Storage
- Enhanced security for your documents.
- Valuable space is freed up within your organisation.
- Archive files are only accessible to authorized employees.
- Easily request archive files via our application whenever you need them.
- Simple management of retention periods.
Pallet Storage
Archives that are rarely or never accessed but must be retained due to legal requirements are ideal for pallet storage.
- Your archive is stored in boxes or binders.
- Low annual storage costs.
- If you need a document, you will receive it digitally within 24 hours via Scanning on Demand.
Individual Storage
Do you have paper files that you don’t use daily but need quick access to when required? Individual storage ensures 100% fast and reliable delivery.
- Files are individually registered and archived.
- High-security measures, both physically and digitally.
- Your files are digitally available within 1.5 hours via Scanning on Demand.
Climatised Storage
Some archives must compy with the requirements of the Archives Act. These are often records that need to be preserved for hundreds of years or even indefinitely.
- High-security measures, both physical and digital.
- The archive facility is equipped with an advanced climate control system.
- Quick access to documents via Scanning on Demand.
Reference
"The constant temperature, the gas extinguishing system, the humidity control and the security are absolutely spot on. Because the cartons have non-standard dimensions, it was difficult to store them in our own archive. Archive-IT adapted their shelving to accommodate the cartons, meaning we didn’t have to carry out any alterations ourselves — which saved us a great deal of money!"
Hans van de Mortel
| Municipal Archivist,
"In addition to the archive marked for destruction, the files digitised by Archive-IT are also stored externally. Whenever we request a file that is physically stored at Archive-IT's premises, it is always delivered promptly and in good order. It’s something you can truly rely on."
Our customers
