Digital documents contain valuable information, but without proper structure, finding the right files can be challenging. With classification, documents are automatically recognised and assigned to the correct document type. This helps transform unstructured data into structured information. Your files will be given the correct filename and placed in the appropriate category – efficient, transparent, and advanced.
Classification
When is Classification Useful?
Classification can be applied to both digitisation projects and already digitally stored documents. Some common applications include:
- Personnel files: The structure of digital files often differs from paper archives. By applying classification during digitization, historical documents are correctly reorganised according to the new digital structure.
- Construction files: Documents such as drawings, building plans, and correspondence can be automatically categorized based on their type, making management and retrieval much easier.
How Does Classification Work?
Our experienced consultants guide you through the classification process step by step:
- Inventory – We identify which document types need to be classified.
- Software training & setup– The software is trained to automatically recognise document types.
- Pilot project – During a training session at Archive-IT, we test the software with a representative dataset.
- Optimisation – We analyse the results and fine-tune the training data as needed.
- Bulk classification – All documents are automatically classified according to the established rules.
- Manual review – Any exceptions are processed manually afterward.
Why Choose Classification?
- Better organisation and structure – Brings order to your digital document management.
- Faster searching and retrieval – Makes documents easier to find.
- More efficient workflows – Seamlessly integrates with your existing processes.
- Automated retention periods – Assign retention periods to specific documents for optimal compliance.
Curious about how classification can benefit your organisation? Archive-IT is happy to help! Contact us for a free consultation.
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