Managing physical archives can be complex and time-consuming, especially when organizations lack an easy way to access and keep track of their records. Without an efficient system to quickly locate and retrieve archived documents, unnecessary delays often occur. Store your physical archives externally with Archive-IT and manage them seamlessly with the OAK request system! This significantly improves the management and retrieval of your externally stored physical archives.
OAK
OAK
OAK is a cloud-based digital request system designed for organizations that want to manage and retrieve their physical archives simply and efficiently. With OAK, you gain fast access to your archives and can choose whether to receive documents in physical or digital form. The system prioritizes user-friendliness and includes essential features for managing paper archives. OAK is ideal for situations where complex authorization processes or extensive digital archive management are not required, but a reliable and efficient solution is needed.
Key Features
- Cloud-based accessibility: OAK is web-based, allowing access from virtually anywhere with an internet connection.
- Fast and easy management: The system provides a streamlined way to register and request physical archives.
- Flexible delivery options: Upon request, documents can be delivered physically or made available digitally.
Functionalities
A selection of OAK’s key functionalities:
- Dashboard with all essential information.
- Object registration.
- File request capabilities.
- Search function for specific text queries.
- Overview of all registered objects.
- Archive status tracking (e.g., "loaned out," "available").
- Choice between digital or physical delivery when requesting documents. If digital delivery is selected, the requested documents can be accessed directly in OAK.
- Advanced search functionality using registered metadata.
- Downloadable digital files, available at the dossier or tab level.
- Monitoring of legal retention periods.
- Creation of destruction lists for efficient archive cleanup.
Scalable & Future-Proof
Developed in-house with care and expertise, OAK provides organizations with a powerful and accessible tool for archive management. It serves as an ideal foundation for physical archive management. It can be easily expanded to more advanced systems such as Virtual Archive or AIR, should your digital needs grow in the future.
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