An online archive is more than just a folder structure with digital files. Its success depends on how easily the right information can be found at the right time. But there’s more to it than that. Many organisations deal with a complex variety of information flows: multiple applications, diverse storage methods, local folders, and more. Archive-IT specializes in digital archiving. Whether it's about digitised files that need to be accessible, physical documents that need to be digitally registered, or digital files that need to be managed directly from the source, we provide a secure, efficient, and accessible solution for every challenge.
Digital Archiving
Why a Digital Archive?
Is it a challenge to quickly find a file in your unstructured archive full of paper and digital information? Or does your organisation have various documents that must comply with legal retention periods, but you’re unsure how to store them according to regulations? It’s essential that you and your colleagues have safe, fast, and user-friendly access to archived documents. By implementing a smart software solution that fully meets your requirements, you can save costs and increase efficiency.
Your Benefits
- Save costs and work more efficiently by offloading your primary system.
- Save time with a search function that allows employees to quickly find the right information.
- Always and everywhere secure access to important documents and data.
- Attach metadata to your files to enrich data.
- Authorization at a detailed level.
- View information from different perspectives.
- A structured retention policy.
- Comply with laws and regulations.
Our Solutions for Your Digital Archive
Archive-IT has developed three solutions that serve as digital archives. Which solution is best suited for you depends on your needs and the laws and regulations applicable to your organisation.
AIR
Archive-IT offers AIR as the solution to bring structure to the management of digital documents by capturing the entire archive in one overarching system. This ensures that all documents and files remain accessible, authentic, reliable, and usable throughout the entire retention period. AIR also leverages the power of metadata to organize, navigate, search, and find, all in full compliance with applicable laws and regulations.
Virtual Archive
The Virtual Archive offers both physical and digital functionalities and is ideal for organisations dealing with a hybrid situation concerning paper and digital files. With the Virtual Archive, you manage your archive, place requests, and access the files digitally. The Virtual Archive can also serve as your own document management system, where you can view and edit digital files.
E-Content 365
E-Content 365 is a Document Management System (DMS) that enables organisations to centrally and systematically store documents and data within the Microsoft 365 environment. This cloud-based system supports all aspects of document management, from storage and classification to security and accessibility. By leveraging technology, E-Content 365 enhances the findability and searchability of documents.
Laws and Regulations
Safely archiving your digital documents is essential. That’s why Archive-IT has heavily invested in information security. We adhere to the highest standards and continuously adjust our measures to the latest digital developments and changing laws and regulations.
Reference
"The big advantage of Archive-IT's digital file is that it looks exactly the same as the paper file. Tabs have been added, the look is the same as the paper file and there is even a browse function that allows us to easily scroll through the files."
Francie Peters
| Director,
"Actually, the working method has hardly changed. Where before you had to write and browse, now you have to query the file and click fields. Searching for the right information is no longer necessary, everything is always accessible and complete."
Maurits Hesselmans
| Care Manager,
Our customers
