Does your organisation have different types of documents that need to be stored according to legal requirements, but you're unsure how to manage this? With our digital archiving system AIR, you can bring order to document chaos and securely store your entire archive in a compliant manner, all in one universal platform.
AIR
Assured Integration of Records
Archive-IT offers AIR as the solution to organise the management of digital documents by capturing the entire archive in one comprehensive system. This ensures that all documents and files remain accessible, authentic, reliable, and usable throughout the retention period. With powerful features in the area of Records Management, AIR enables you to manage your digital archive in compliance with applicable legal frameworks. Safely store your documents in a secure environment and leverage the power of metadata to efficiently organise, navigate, search, and find.
Functionalities
- Access documents from various perspectives to gain insights.
- Create new dynamic files based on metadata, allowing documents from different source systems to be combined into one new file.
- Secure sharing of documents or selections, both internally and externally. As desired, share for viewing only, with the option to download and time-limited access.
- Easily add documents to the system.
- Advanced search based on both metadata and text content.
- Integrations with other applications such as MS Office, MS SharePoint, SAP, and Salesforce. Integrations are possible with any system that has an available API.
- Assign retention periods to documents.
- Extensive authorisation structure for access management.
- All actions within the system are logged for full transparency.
Classification Plan
To maximise AIR's potential, we will jointly create a classification plan. This plan involves analysing the types of documents present in your organisation, their retention obligations, and the essential metadata for each document. This plan serves as the foundation for your digital archive. All new documents will be archived according to these guidelines. Clear and effective.
Data Offloading
A digital archive with immutable documents is one thing. Another important application of AIR is relieving existing systems. As data in any form and in any system grows exponentially, primary systems become overloaded. This leads to performance issues and unnecessary frustrations. Offloading data creates space and improves efficiency. Archive-IT ensures that certain closed data from the primary system is extracted and securely imported into AIR.
The Benefits of AIR
- Secure cloud solution from private data centers in the Netherlands and France.
- Documents are stored immutably, guaranteeing authenticity.
- Suitable for long-term document storage.
- Supports all file formats, such as audio, video, and documents, forming the foundation for your VNA or E-depot.
- Metadata for each file for optimal findability.
- Flexible destruction policy, configurable based on metadata.
- Fully customizable to your needs.
- Complies with all laws and regulations, including ISO 16175 and ISO 14721 (OAIS).
- Relieves primary systems, improving performance (offloading).
Our customers
