Does your educational institution often receive requests from former students for diplomas or transcripts years after they have left? Retrieving these documents—whether stored on paper or digitally—can be time-consuming. In addition to student records, there are also personnel files and administrative documents, making it difficult to maintain a centralised overview. Not to mention the physical space these records require.
Education
Digital Archive
With Archive-IT’s IT solutions, digital documents that need to be retained for extended periods and shared with individuals outside your institution can be made easily and securely accessible. But accessibility is just one aspect—compliance with laws and regulations is becoming increasingly important and stringent. By automating and securely managing these requirements, you stay in full control of your data. Archive-IT provides the perfect solution to ensure documents remain accessible, shareable, and efficiently available throughout their entire retention period.
Digitisation
We recommend digitising paper records that are still frequently accessed. This improves accessibility and enhances security. Archive-IT has extensive experience in digitisation for the education sector. We work closely with you to determine the best digitisation approach based on classification, features, and system integration.
Integration with Your HR System
Already using an HR system? We ensure that digitised personnel records are directly imported into the correct employee profiles. Archive-IT has integrations with AFAS and Visma | Raet, among others. Using a different system? No problem! We ensure that your files are delivered in the correct format for seamless integration.
Store Your Archive Externally
For documents that are rarely or never accessed but still need to be retained for legal purposes, physical archiving is the ideal solution. This applies to records such as former employee files or financial documents, which are often still kept in paper format. Need a file unexpectedly? Simply request it through our Scanning on Demand service, and you’ll receive the document either physically or digitally, depending on your preference.
Reference
"The working method of Archive-IT appealed to me the most and besides that you are located in Limburg, which gave us a pleasant and familiar feeling."
Yvonne Gregoire
| Human resources administrative assistant,
Our customers
