Our self-developed software, the Virtual Archive, serves as the central hub for all your documents. Are you using physical archiving with Archive-IT? With just one click, you can request a file via Scanning on Demand and instantly view it digitally in the Virtual Archive. Whether you work with digital files, physical records, or a combination of both, the Virtual Archive enables you to manage, access, and edit your files easily and securely, anytime, anywhere.
Virtual Archive
Why Choose the Virtual Archive?
The Virtual Archive is designed to streamline your organisation's information flows. Many organisations struggle with paper documents that are only available in one location or are difficult to find, which slows down efficiency. With the Virtual Archive, these challenges are a thing of the past. Enjoy fast and easy access to your documents at any time. User rights and authorisations are simple to configure, ensuring that employees only access the documents they are authorised to view.
SaaS or On-Premises
We offer the Virtual Archive as both a SaaS (Software-as-a-Service) and On-Premises solution. Choosing SaaS guarantees the highest security standards for your data. Prefer local storage? The On-Premises option ensures full control over your data within your IT environment rather than in our data centre. For users, the experience remains the same: simply log in via a web browser and access all authorised files.
Functionalities
- Complete insight into all information flows, both physical and digital.
- External archiving with Archive-IT? Request files digitally via our Scanning on Demand service.
- Powerful search functionality to quickly locate necessary files.
- Secure and easy access to digitised files.
- Anywhere, anytime availability of documents.
- Multiple users can access a file simultaneously.
- Advanced user rights and authorisation structure.
- Optional two-factor authentication for extra security.
- User-friendly document viewing with the Dossier Viewer.
- Comprehensive logging of all file activities.
- Version history tracking.
Simple, Secure, and Efficient
Already using an existing system? We can seamlessly integrate the Virtual Archive, allowing your employees to continue working within their familiar environment. Need access to a file stored in the Virtual Archive? With one click, the correct file opens directly from your current system.
Additionally, Single Sign-On (SSO) eliminates the need to log in repeatedly. This ensures instant access while maintaining optimal system performance, as large amounts of data are securely stored in the Virtual Archive.
Looking for fast, simple, and secure access to your physical and digital information flows? Find your files with a single click and effortlessly add new digital records. The Virtual Archive makes it possible!
Additional Benefits:
- Pay only for actual usage.
- Cost savings through centralised updates.
- Time savings by eliminating maintenance and upgrades.
- Unmatched mobility—access and edit data anytime, anywhere.
Reference
"De kwaliteit van de service is iets wat Archive-IT voor ons kenmerkt. Informatie nodig over een factuur? Andere vragen? Wij worden altijd snel en uitgebreid geholpen."
Rosemary van Beljouw
| Head of Outpatient Care,
“Ik kan het iedere organisatie aanbevelen om met de Virtual Archive te werken als het gaat om het beheren van (digitale) dossiers. Niet alleen het systeem is aan te bevelen, maar ook Archive-IT als organisatie. Als ik hulp nodig heb, kan ik altijd bellen en word ik vriendelijk geholpen. Ook het meedenken met ons vind ik super! Professionaliteit en klantvriendelijkheid zijn bij Archive-IT aan de orde van de dag.”
Caroline van Laar
| Coordinator,
“Grote voordelen van de Virtual Archive zijn onder andere dat het beheer niet meer in eigen handen ligt, updates eenvoudig automatisch kunnen worden uitgevoerd en we natuurlijk op iedere locatie en op ieder moment bij onze informatie kunnen.”
Our customers
