GDPR compliant & ISO certified for your safety

Safety first

As a specialist in the archiving and digitisation of paper files, Archive-IT guarantees the continuity of your primary business processes during the entire transition from physical to digital. Archive-IT can only offer this guarantee if the security of both the physical and the digital files is guaranteed at all times.

The fact that Archive-IT has its processes relating to the security of both physical and digital files in optimum condition is evident, for example, from the certifications issued following independent audits. The ISO certificates have become an indispensable aspect for Archive-IT. In addition to ISO 27001, Archive-IT holds the ISO 9001 certificates.

Digital archiving means much more than switching from a paper to a digital archive by converting paper documents into digital files. It requires insight and a specialist approach. The transition must be correct and error-free, so that all your processes can continue.

Create awareness

Archive-IT believes that it all depends on the way in which the organization and its employees promote awareness of this theme. Confronting day-to-day practical cases helps to achieve this, which in turn makes life easier for the employees. Archive-IT ensures that employees remain familiar with the processes and everyday practice. Archive-IT attaches great importance to security and we want to go further than the standards prescribe.

ISO-certificates

The description of the ISO certificates is as follows: managing, archiving and storing physical information and transforming this information into digital form, developing software interfaces and applications to integrate digitised information into the information systems and work processes, we are constantly working to keep the processes at a high level.

The ISO certificates confirm that Archive-IT complies with legislation and regulations, that we apply continuous process improvements and that we comply with the international requirements for quality management and information security.

Archive-IT is certified for three ISO certificates:

ISO 27001:2013 is the standard for information security
ISO 9001:2015 is the standard for process quality management
ISO 16175:2020 is the standard for archiving functionalities in AIR

GDPR compliant

On 25 May 2018, the General Data Protection Regulation (GDPR) came into force. This law extends and strengthens the privacy rights of individuals and companies. Archive-IT digitizes and archives many files on a daily basis. Files full of privacy-sensitive information. When the GDPR was introduced, Archive-IT also got to grips with this and we can proudly say that we are GDPR compliant.

An important fact for our customers, who entrust us with their valuable and privacy-sensitive information. Archive-IT is obliged to appoint an PO as we are a major processor of personal data. Alex Klaassen is our Data Protection Officer and is a Managing Partner at NewDay IT Risk & Assurance Services. NewDay helps companies with information security, privacy, IT and audits. Alex is registered with the Personal Data Authority (registration number: FG003942) and has a supervisory role within Archive-IT. He ensures that the measures and processes are fully complied with in accordance with the GDPR.

Physical Safety

Archive-IT security measures

Access control by badge
Camera surveillance
Burglary prevention security
CO² extinguishing gas system
Immediate notification of the fire brigade
Dry extinguishing lines

Whitepaper security

Do you want to know more about security? Then download our security whitepaper! Topics which are discussed in this whitepaper are among others: the measures Archive-IT takes with regard to physical and digital information security, ISO certificates, GDPR, awareness and the Data Protection Officer.

Download