Mytylschool Gabriël is a school in ‘s-Hertogenbosch offering special and secondary special education. It is a lively school that is deeply integrated into a society constantly evolving. The primary aim is to equip students with the necessary education and support to confidently take their place in society. The school has chosen to digitise its personnel files and integrate them into their own AFAS environment. Inge Oelen (Director/Administrator) and Lilian van Amelsvoort (HR Policy Officer) were involved in the process and share their experience.
From Paper to Digital
Inge and Lilian explain: “It’s outdated to keep everything on paper – it’s highly vulnerable, more prone to errors, and we have to comply with the GDPR. With digital working, staff can access their own files at any time. This is what Archive-IT made possible for us by transferring all the scanned files into AFAS InSite. Now, staff can simply sit at home on their tablet and check what has happened over the years they’ve worked here. We’ve already received positive feedback!”
Pleasantly Surprised
The choice for Archive-IT was easy: “We’d heard good stories and had positive experiences with Archive-IT. After the first introductory meeting, we were completely sold. It was a great conversation, and we were pleasantly surprised by their involvement. What was most important for us was that everything was done carefully. It was also a bonus that the job could be completed quickly and that Archive-IT had a proven integration with AFAS.”
Good Guidance
Transporting the files involves many steps. The staff at Mytylschool Gabriël were very satisfied with the process. Lilian shares: “The file pickup went flawlessly. I was there when the files were loaded, and the car was sealed afterward, which gave us a reassuring feeling. Once the files were with Archive-IT, there was communication back and forth about how the files would look digitally. This involved more than we initially expected, though it made sense afterward. We hadn’t thought of this, but thankfully, Archive-IT asked the right questions to ensure that all our requests were considered in the digital files. The communication was smooth, with short lines, and they truly worked with us, which matched our expectations. Archive-IT excels at personal contact and the professional presentation of the digital files.”
Requesting Files
In addition to digitising the personnel files, some were archived. Lilian had a positive experience with the process of requesting files. A detailed step-by-step guide with screenshots and arrows made it very easy to request a file.
When asked if Inge and Lilian had anything to add, they said, “Absolutely! We are the best school in all of the Netherlands!”