ZorgSaam Zorggroep Zeeuws-Vlaanderen is the specialist in care for young and old in the region of Zeeuws-Vlaanderen and beyond. ZorgSaam offers hospital care, ambulance care, home care and care for the elderly. With these different components they are able to offer seamless care.
Collaboration
ZorgSaam and Archive-IT have been working together for quite some time. For example, Archive-IT has already carried out a number of digitisation assignments for ZorgSaam in the past and a large number of files are stored externally in Archive-IT’s premises in Reuver. A recently completed order, for example, is the digitization of the 65,000 files from 2018-2019. In addition, ZorgSaam is working with Archive-IT’s software solution: the Virtual Archive. They use this application to manage and consult all files. It also makes it easy for them to digitally request files that are stored at Archive-IT.
Secure Archive Storage
ZorgSaam en Archive-IT zijn op dit moment bezig met uithalen van het archief dat is opgeslagen in de VIBO-kelder van ZorgSaam. Dit archief bestaat uit 106.000 medische dossiers van verschillende afdelingen. Ron de Pré, Teamleider Gastenservice, vertelt: “De voornaamste reden om te kiezen voor het uitbesteden van ons archief was het ruimtegebrek waar we mee kampten. We wilden zoveel mogelijk oud archief uit het ziekenhuis weghalen en waren daarom op zoek naar een externe partij voor de opslag van de dossiers. Bij het maken van deze keuze speelden zowel veiligheid als beheer van het archief een grote rol. Het pand van Archive-IT voldoet aan alle veiligheidsnormen en was daarmee de perfecte keuze!”
Individual Storage
ZorgSaam has chosen for individual storage. Here the files are stored on an individual level and each file is labeled. Ron explains: “It varies per department how many files will still be needed in the future. Some departments will use the files more often than other departments, which is difficult to determine in advance. It is therefore very convenient that we can use Scanning on Demand. This way, we always have a file available within 1.5 hours.”
Archive-IT
Ron continues: “The collaboration with Archive-IT is very good. If I have any questions about anything, I’m helped immediately and my doubts are quickly dispelled. What I particularly like about Archive-IT is how they have arranged the logistics process. From extraction to transport: everything is done with great precision! I am very impressed by this.”
Archive-IT thanks ZorgSaam for the trust!