In the heart of South Limburg, Mondriaan is committed every day to improving mental health across all age groups. With over 2,400 healthcare professionals operating from 37 locations, the organisation provides mental healthcare, addiction treatment and forensic psychiatry to more than 10,000 clients annually. For this care provision, reliable and secure access to client information is essential. When Mondriaan transitioned to a new electronic patient record (EPR), it sought a solution to keep records from the old system both accessible and compliant.
The Challenge: Access to Historic Client Records
Mondriaan had worked for many years with the Code24/MijnQuarant EPR. When moving to the new Pluriform Zorg system, it was crucial for healthcare staff to maintain uninterrupted access to historical client files. Continuity of care and data reliability had to be preserved at all times.
Virtual Archive: A Secure, Integrated Solution
After a careful tender process, Mondriaan selected Virtual Archive from Archive-IT. A key factor in this choice was its built-in HL7 interface – the internationally recognised standard for exchanging data between healthcare systems – enabling seamless integration with Pluriform Zorg.
With Virtual Archive, Mondriaan benefits from a SaaS solution that receives automatic updates and meets the highest security standards. Within this environment, Mondriaan retains control over the retention and disposal of client data, while fully complying with privacy legislation such as the GDPR.
Accessible and Accountable Use of Information
Thanks to the integration between Virtual Archive and Pluriform Zorg, authorised staff can securely access archived records via a web interface. This access is structured around the 'need to know' principle: each professional can only view information relevant to their role.
Transparency and accountability are paramount at Mondriaan. Every action – from accessing a file to viewing specific documents – is logged at multiple levels: patient, file, document and user. This comprehensive logging supports internal processes and safeguards both data security and client rights.
An Archiving Solution That Grows with the Organisation
Virtual Archive not only enabled the migration of legacy EPR data, but also provides a flexible and scalable environment. Data from other systems can easily be added to the central archive as needed. This ensures the organisation is prepared for future developments in information management.
Building a Digital, Secure Mental Healthcare Future
With Archive-IT as a partner, Mondriaan has implemented a robust, secure, and future-oriented archiving solution. Historic client data is safely stored, easily accessible, and fully compliant with all relevant regulations – a vital step in further digitalising and professionalising mental healthcare.