Parnassia Groep is a psycho-medical centre specialising in adults with severe psychiatric disorders and older adults with psychiatric issues or dementia. The organisation was established in 1999 through a merger of several healthcare institutions in The Hague. As a large mental health provider, Parnassia works closely with other healthcare organisations and agencies to offer personalised and appropriate care to its clients. Efficient information management plays a crucial role in this care. Managing patient data effectively, both digitally and on paper, is therefore essential.
Fragmented Information and Time-Consuming Processes
Parnassia Groep faced challenges with fragmented historical patient information stored across multiple electronic healthcare systems (EHRs), including PinkRoccade Psychis, mijnQuarant, Care4, and Engage. Accessing this information was difficult, leading to delays in care delivery. In addition, anonymising patient data was a manual and labour-intensive process.
Many employees were tasked daily with printing documents and manually removing personal data, often involving as many as twenty staff members at the same time. This process was not only prone to errors but also costly.
A Central Digital Solution with Virtual Archive
To address these challenges, Parnassia Groep partnered with Archive-IT. The solution involved migrating historical patient information from the various systems into a single, secure digital environment: Virtual Archive.
Archive-IT carried out a complete and careful data import from the source systems, adding essential metadata such as patient ID, date of birth, and name. As a result, records became easily searchable and quickly retrievable. An additional advantage of Virtual Archive is the ability to anonymise patient data digitally and efficiently. What was previously done manually and on paper can now be completed with just a few clicks – fully GDPR-compliant and with significant time savings.
Efficiency, Insight, and Future-Proofing
With the implementation of Virtual Archive, Parnassia Groep now has a centralised archival environment for historical patient information. Data can be easily accessed and anonymised while complying with legal retention periods and privacy regulations.
In the next phase, other historical databases will also be added to Virtual Archive. Ultimately, all historical patient information will be accessible from a single central dashboard. This improves care efficiency and supports compliance with laws and regulations.
Additionally, the solution allows – if desired – the registration of physical archives in Virtual Archive. Parnassia Groep has already taken the first step by making all externally stored records accessible through Virtual Archive, creating a unified overview of both digital and paper patient records.
Key Figures
- 13,500 employees at Parnassia Groep
- Over 400 locations
- Data for more than 500,000 clients managed within the solution
- Over 520,000 records and tens of millions of documents archived in total