File management

To manage your physical and digital files, we use our own developed software. The Virtual Archive is a central archive for all your documents. Do you opt for physical archiving with Archive-IT? Then you can request your file with one push of a button via Scanning on Demand. You can then view the digital file via the Virtual Archive. Even if you work with digital files (or a combination), you can easily manage, consult and edit them using the secure application.

Why the Virtual Archive?

The Virtual Archive was developed to provide insight into all information flows within your organisation. Organisations are increasingly faced with the problem that paper can only be in one place at a time, or that they have to search for the right document for a long time. This does not benefit the efficiency of the work. The Virtual Archive solves these problems and allows you to consult your documents quickly and easily anytime, anywhere. In addition, user rights and authorisations are easy to set up, so employees only have access to the documents for which they have been granted the correct rights.

SaaS or On Premises

We offer the Virtual Archive as SaaS or On Premise. The SaaS solution is a safe choice because we comply with the highest possible security standards. Do you prefer to store your data locally? The Virtual Archive On Premise was developed for this purpose. The data is managed on your own server instead of being hosted by our data centre. Nothing changes for the user. They log in via their web browser and have access to what they are authorised to access.


  • Insight into all information flows. Both physically and digitally.
  • Do you want to archive your file at Archive-IT? Then request it digitally via our Scanning on Demand service.
  • Easily find the file you need via the search field.
  • Easy and safe access to the digitised files.
  • Documents are always accessible, no matter where you are.


  • A file can be consulted by several users.
  • Very extensive rights and authorisation structure.
  • Two-factor verification can be set.
  • User-friendly consultation of documents via the Dossier Viewer.
  • Extensive logging of all actions on a dossier.
  • Version history.

Simple, safe and efficient

Do you already work with your own system? We can easily realise an integration. The great advantage of this is that your employees continue to work with their familiar system. Do they need a file that is archived in the Virtual Archive? A button in your current system will take them to the Virtual Archive.

Another advantage is that you do not have to log in every time. By using Single Sign On, you are taken directly to the right file. Furthermore, your main system is not slowed down by the large amount of data, as this is stored in the Virtual Archive!

Want to create fast, easy and secure access to your physical and digital information flows? Find your files with a click of the mouse and easily add new digital information. The Virtual Archive makes it happen!

Some of the features:

  • Payment for actual use.
  • Savings through central updates.
  • Time-saving by eliminating maintenance and upgrades.
  • Enormous mobility: being able to retrieve and edit data anywhere, anytime.

Request the demo!

Request the demo without any obligations via the contact form.

Preview Virtual Archive demo


Request more information