Digitising and archiving information flows is the responsibility of every company, large or small. Modern entrepreneurs can save a lot of time and money by making proper use of digital technology. When labour-intensive operations are standardised and digitised, this leads to efficiency improvements, because the chance of errors is reduced and everyone has access to the right information. Digitisation for SMEs and businesses can be of great benefit. But it does not stop at digitisation. A combination of external archive storage of important documents with a retention obligation, digitization of the current documents within the company and a software application that provides secure and user-friendly access for authorized users. Archive-IT offers the solution!
Digitisation is the solution for files that are frequently consulted, needed in many different locations and need to be kept for a long time. Archive-IT has a great deal of experience in the digitization of files. Whether it concerns financial administration, quotations, orders, customer files and so on. Experienced advisors look together with you at the wishes and requirements that fit within your organisation, the budget, but also current legislation and regulations. From small format to large format scanners, from photos to construction drawings; we have the right tools and software in-house, employees who carefully clean up the documents and scan operators who ensure that the digitisation within your company runs smoothly. Digitisation within the SME sector – you need to be at Archive-IT.
SMEs are, of course, a broad concept. A selection of the sectors you can think of when it comes to digitisation within the business world:
- In logistics
- In construction
- Insurance industry
- Real estate
- And many more companies and branches within the SME sector!
Archive storage & digital accessibility
Archive-IT has various forms of archive storage available for the outsourcing of your archive. In this way, there is always a suitable solution that meets your wishes and needs. Safety and care are the guiding principles of our solutions. Several protocols have been implemented to guarantee the security of your documents, such as our gas extinguishing system. In addition, Archive-IT archives in a unique way that guarantees the accessibility of your archive and the right management service focused on the topicality of your archive.
Ultimately, everything depends on safe digital access to information. With AIR, Archive-IT has developed a platform in which all information, both physical and digital, can be archived correctly. And even more important: easy to find. Standalone or integrated with your current system.
It is important for an organisation to be able to fully concentrate on its core business and not be bothered by administrative hassle or spend a lot of time searching for the right information. Thanks to the digitisation of the document flow, information is easy to find. The advantages of Archive-IT:
- In times of budget cuts, you want to know what the benefits of investing in digital working are. Contact our Account Managers at Archive-IT
- By using the right combination, you get the most cost-efficient result
- The modern entrepreneur regularly works outside the office walls. With our ICT solutions it is possible to consult the archived information on multiple devices. This gives you access to the digital information anytime and anywhere
Simple and familiar
Using Archive-IT’s ICT solutions, all physical and digital information is archived at a single location. In this way, you maintain an overview and can work in a structured digital manner. This creates a digital collection point for all information, guaranteeing the continuity of the work processes. You can also be sure that your files are available at all times and everywhere, under the highest security standards. This works pleasantly and reliably.
“During the company visit to Archive-IT, we were so impressed with the way Archive-IT ensures that files, both physical and digital, are secured that the choice was quickly made for us. An example of this is the extinguishing gas installation, which gave us a very safe feeling!”
“When a year is over, I send the files to Archive-IT and have them re-scanned and integrated into my current digital archive. I’ll use the Virtual Archive and the Virtual File.”
“It is important to us that the safety of our employees’ data is guaranteed. This is privacy-sensitive information and you have to take it seriously. It quickly became clear to us that Archive-IT attaches great importance to information security, with the ISO 27001 certificate as confirmation.”
ONS Onderwijsbureau had to deal with a lack of space. In addition, they wanted to ensure that their HR files were stored in accordance with the GDPR Act and that employees had access to their own files at all times. Read more about Archive-IT’s solutions!