Paper-based construction files are often bulky and disorganised. With various document formats, pages can easily go missing, and sharing information with colleagues or third parties becomes a challenge. By switching to a digital construction file, you gain clarity, structure, and a single source of truth. Archive-IT guides you step by step toward a future-proof digital archive.
Construction Files
Why Choose Digital Construction Files?
A digital construction file offers more than just space savings. You’ll benefit from:
- Fast, on-demand access to documents.
- Improved collaboration with internal and external stakeholders.
- Reduced risk of errors from duplicate or outdated versions.
- High-resolution zooming for detailed drawing inspection.
- Secure access for authorised users only.
- Clear insight into retention periods through automated alerts.
Substitution Scanning
With substitution scanning, your paper construction files are legally replaced with digital copies. Archive-IT scans in full compliance with Dutch archival laws, ensuring the digital version holds the same legal value as the original. Prefer to keep your physical files? We offer secure off-site storage in our certified archive facility.
How Does Construction File Digitisation Work?
Our structured and proven approach includes the following steps:
- Inventory – We assess your files and requirements
- Proposal & Planning – You receive a transparent, customised quote
- Transport – We securely collect your files
- Registration & Preparation – Files are prepared and cleaned for scanning
- Digitisation – Documents are scanned as per agreed specifications
- Data Enrichment – Metadata is added for optimal searchability
- Export – You receive the digital files in your desired format
- Storage, Return or Destruction – Files are processed according to your preference
Smart combination of resolutions
You can choose between two scan resolutions:
- High resolution – Perfect for BIM use or detailed inspection
- Low resolution – Ideal for daily use, offering quicker access and smaller file sizes
Switch between versions effortlessly—quick when you need it, detailed when it matters.
Access During the Digitisation Process
Even during digitisation, your documents remain accessible. With our Scanning on Demand service, you can request urgent files through our software. During business hours, you’ll receive the requested document within 1.5 hours—so your workflow continues uninterrupted.
Data Security & Compliance
At Archive-IT, your data is protected to the highest standard. We are certified for:
- ISO 27001 – Information Security
- ISO 9001 – Quality Management
Your information is handled with care and in line with all legal requirements. Read more about our approach to data security.
Custom proposal
The cost of digitising your construction files depends on several factors such as file volume, formats, and specific needs. During a free consultation, we assess your situation and provide a clear, tailored proposal.
📞 Call us at +31 (0)77 750 11 00 or
✉️ Contact us via the online form
Reference
"Archive-IT goes far beyond just bulk processing of files — they actually do something meaningful with the data. That was a key reason for choosing them: to truly engage in discussions about how to manage digital data."
Roy Drissen
| Program Manager and ICT Advisor,
Our customers
