A grand canal house, several centuries old. Marble in the reception area, tasteful wooden panelling, leather armchairs, and large cupboards full of centimetre-thick files in every room. This is still the dominant image among the general public when it comes to a reputable law firm, notary’s office, or any other traditional legal practice. But is this image still accurate today?
Working Digitally in Legal Practice
Digital working has already been implemented across many industries, with numerous benefits. If all data is stored digitally in a logical system and made accessible to authorised employees, this can significantly reduce the amount of storage space required and, consequently, lower your building’s rental costs, which are often calculated based on square or cubic metres. Digitised information can be accessed at any time and even by multiple people simultaneously. Data stored in the cloud, accessible remotely, allows your employees to remain productive outside the office. But is this possible in your practice? Can digitisation meet the necessary requirements for records management, especially the legal privacy regulations crucial in your industry?
Digital Archive Management with Excellent Results
To digitise your files and transition from a paper to a digital office, a systematic approach is needed to ensure continuity. Files that are frequently accessed can be scanned immediately using Bulk Scanning, while less frequently accessed files can be digitised on demand, as requested. This way, you can go digital without incurring the costs of complete digitisation. Archive-IT can digitise both your archived and current files in a short period, maintaining the highest level of discretion. New documents can be added to your digital archive by you through the Scan Suite. Both your digital and physical archives are in safe hands with us. We make no compromises when it comes to the safety and integrity of your stored data.
Digital Working is Easy to Learn
Together with you, we will gladly create an action plan to make your office as digital as possible. Building the right structure to ensure that your data can only be accessed by authorised employees is essential. But that's not all. Archive-IT knows from experience that writing clear instructions facilitates a smooth transition and ensures the continuity of your business processes.