The world is digitising at a rapid pace. Unfortunately, this also brings certain risks. The more data that exists within your digital work environment, the higher the risk of a potential data breach or cyberattack. It is now essential for companies to properly secure their online workspaces. But how do you go about this? We explain below.
Awareness
Careful thinking and common sense often go a long way. In many cases, data leaks can be prevented by the employees themselves. In the workplace, meetings take place, notes are made, and business-critical information is created. This generates a lot of documentation, often containing personal or otherwise sensitive data. Since the introduction of the General Data Protection Regulation (GDPR), organisations bear a significant responsibility in safeguarding this information.
Employees play a key role in data security – but if they’re not aware of this, they can also be the weakest link. It is crucial to properly inform staff about their role in keeping data secure. Regular training and testing are essential.
An interesting awareness test: leave one or more USB sticks around the office or on the premises. Who notices and reports it? This gives valuable insight into security awareness levels. Another option is to send a simulated phishing email to see who clicks on suspicious links. Exercises like these can help prevent serious incidents.
At Archive-IT, we have an internal audit team that conducts unannounced workplace inspections to evaluate how sensitive information is handled. Sharing the results with employees helps raise awareness even further.
Use Secure Software
When employees are working productively, a large number of documents are created. But where do these documents end up? Examples include: Wi-Fi networks, laptops, printers, phones, the company network, video conferencing platforms, interactive whiteboards, USB sticks, bins, or even at employees’ homes.
Using specialised external software to organise and secure these documents can save your company considerable time and effort – while significantly reducing risk. Such software allows documents to be stored centrally and securely, enabling efficient digital working. Experts take care of the security, so your business can focus on its core activities.
Want to know more or need advice? Please contact us!