Fortunately, many organisations are becoming increasingly efficient and digital. However, not everyone has fully transitioned to the digital world just yet. The technologies available today are still not being used to their full potential. While many documents may already exist in digital form, there is still, in practice, a significant amount of paper circulating within many companies. Is this due to potentially high investment costs or concerns about information security? Or are you hesitant to permanently dispose of your paper files?
Working Fully Digitally?
Paper has served as the primary communication medium for decades. In the meantime, many companies and organisations have partially embraced digital working. Yet there is still considerable room for improvement. Unknowingly, a large amount of paper remains on the office floor, resulting in a hybrid work environment. There is often a reluctance to digitise existing paper documents and subsequently destroy them. Some people still prefer the tactile nature of paper, the tangible feeling of holding information in their hands. However, this hybrid approach results in lower efficiency, limited accessibility, and reduced information security.
And that’s not something anyone wants. In today’s digital age, we can no longer operate effectively without technology. So why not make full use of it and allow it to work to our advantage? If your organisation is already working partly digitally, why not go fully digital? Consider the time saved in searching for information, and how easily digital content can be shared and edited. For example, does a former employee require a file for their retirement? If that file is stored digitally, it can be retrieved and prepared for a defined period with ease. Ideal, isn’t it?
Retaining the Benefits of Paper — Digitally
If we reflect on the points above, the ideal scenario is a fully digital solution that retains the benefits of paper. People prefer to work intuitively, but unfortunately, complex IT systems are often not designed with that in mind. Archive-IT, a specialist in the digital archiving of privacy-sensitive files, has taken on this challenge. We have developed a solution that enables you to work on digital devices in a way that feels just like working with paper. This includes browsing through digital files, highlighting, comparing documents, bookmarking, and adding notes. All the benefits of working with paper—now available digitally, combined with the many advantages that digital technology offers.
Security
Security is always a crucial consideration—particularly in the digital realm. Do you share information via email or other applications? Then you need to be certain that these are secure channels and that all procedures relating to digital security are strictly observed. Archive-IT guarantees the safety of your data with its ISO 27001 certification: the international standard for information security. Archive-IT is also GDPR-compliant and holds a NEN 7510 certificate.
We can no longer ignore the shift. It’s time to fully embrace the digital era and use it to our advantage—but in a way that supports current working practices. Would you like to learn more about how you can work fully digitally? Our advisors would be happy to assist you!
