The Municipality of Roermond is an organisation committed to creating a liveable and forward-looking city, with attention to residents, entrepreneurs, and social partners. With a wide range of tasks and responsibilities, effective information management plays a crucial role. Saskia Mouchart, Deputy Archivist at the municipality, shares her experiences of working with Archive-IT.
Solving space constraints for large-scale archives
In 2018, the Municipality of Roermond began collaborating with Archive-IT to securely and sustainably house part of its physical archive. The municipality manages a large archive itself, but for the sizeable items – such as large rolls and boxes – additional capacity was required. These items simply no longer fit within the municipality’s own facilities.
Saskia: “Lack of space was our biggest challenge. You can’t keep expanding indefinitely, so you need to find a smart and secure solution. We don’t preserve archives for today or tomorrow, but for eternity. That’s why proper storage conditions and security are crucial.”
According to her, choosing Archive-IT was a logical step: “Archive-IT is the only provider in the region offering climate-controlled archive storage in accordance with the Archives Act. That was the decisive factor for us in choosing to work with them.”
Pleasant collaboration
Saskia experiences the collaboration as both professional and personal: “What I appreciate is that Archive-IT actively contributes ideas. They communicate directly with our suppliers, so we don’t have extra work and the lines of communication remain short. This saves time and ensures processes run smoothly.”
During the collection of the archive, a few inaccuracies in the records were discovered. “This was addressed with us immediately. At Archive-IT, we were given the space to correct the records ourselves, while they flexibly supported us in finding the best solution and provided the necessary storage. This allowed us to correct the records without disrupting our processes. You can tell that they deliver quality and genuinely think along with you.”
Key benefits
Thanks to the collaboration with Archive-IT, the Municipality of Roermond experiences clear benefits:
- Space savings: Large archive items are managed externally, preventing additional strain on the municipality’s own facilities.
- Safe and climate-controlled: Optimal storage conditions in climate-controlled spaces with all relevant certifications.
- Risk management: Professional storage and security reduce the risk of damage or loss.
- Good communication: Short lines of contact and dedicated contact persons ensure clarity and efficiency.
- Flexibility: Archives can be accessed on-site, and Archive-IT actively provides support in special situations.
A trusted partner
“The contact is pleasant and agreements are honoured. Archive-IT is a reliable partner for us, allowing us to place our valuable archive externally with peace of mind. Thanks to the short lines of communication and mutual trust, we have been working together for many years. That certainty and reliability are of great value,” says Saskia.
We thank the Municipality of Roermond for their trust!