Ensuring quality is important in any sector, but for pharmaceutical companies the consequences of poor quality management can be fatal. Incorrect formulations or outdated instructions for use can lead to health risks. Not having access to the right information during an audit can lead to the loss of a certain certificate. And as soon as personal data is involved, the General Data Protection Regulation (GDPR) comes into play. As a specialist in the archiving, digitisation and digital storage of documents that are sensitive to data protection law, Archive-IT ensures that this happens in an optimally secured process.

The pharmaceutical industry

The pharmaceutical industry produces medicines and a lot of money is spent on development and research. After a drug is developed, a patent is often filed for certain properties of the drug. The research, the burden of proof and the recording of all these information flows often still take place on paper in the pharmaceutical industry. Extensive processes and developments lead to large mountains of paper and an enormous amount of data. If there is one important aspect in this industry, it is information security. The content of this data must never be made available to the public and must also be stored, often for hundreds of years or even indefinitely. A well-organised archiving process is therefore an essential part of doing business in the pharmaceutical industry.

Hybrid situation

In the pharmaceutical industry we see that there is still a lot of paper-based information management. Many processes are still paper-based at the source, while other processes are also partially digital. This mixed situation leads to lower efficiency, poorer accessibility of information and less security. However, it is not (yet) always possible to process this pharmaceutical data completely digitally. A mixed situation is therefore almost inevitable. By centralising the information flows in paper form in an external, secure archive, you gain efficiency. Parts can be digitised, others not, depending entirely on business processes, retention periods and quality requirements. This is crucial in this sector.

We have large, renowned pharmaceutical companies as clients, which enables us to advise and provide a tailor-made offer based on our experience. Think of logistics, software, accessibility and information security. Archive-IT is also open to audits. This is an essential part of the inspections. We are convinced of our quality and security and are happy to give you a look behind the scenes so you can see for yourself.

Long storage periods

Archive-IT has secure archiving facilities where millions of files are archived. The reasons why many companies opt for off-site archiving range from lack of space, to increasing efficiency and accessibility, to better ensuring the security of the data. Due to the wide variety of data in the pharmaceutical industry, we have a solution for every type of archive. The most comprehensive form suitable for long-term archives is called conditioned storage. An advanced climate system regulates and monitors the relevant climate factors. Think constant humidity and temperature. In this way, paper documents can be preserved for hundreds of years.

In addition to the air-conditioned storage rooms, Archive-IT has individual storage and pallet storage. Individual storage is intended for archives that are not needed immediately but must be available very quickly. Within 1.5 hours, you can retrieve your file digitally via Scanning on Demand. Think research documents, proofs, production data and quality documents. We also offer pallet storage. This is very suitable for static archive documents that are hardly or no longer needed. Together we will look for the most suitable solution for your company.

Information security

Outsourcing your data-protection-sensitive, personal information is often a threshold. Therefore, it is of great importance that you work with a partner who puts information security first. Archive-IT is certified to ISO 27001. The standard for information security. Both physically and digitally, we do our utmost to ensure the security of your data.

Everything is supported by a well-organised and secure IT system. This means that all actions on archive documents are logged. With rights and authorities, the security of documents is guaranteed. In addition, our IT offers sufficient space to create, query and track both logistical and digital information flows. We would be happy to show you how it works in practice. Request a free demo here!

We guarantee that your information is in good hands at Archive-IT. Would you like to learn more about information security at Archive-IT? Then please continue reading on our security page!

ISO 9001

ISO 27001

ISO 16175

Our solutions

The solutions aim to make information accessible in a secure way. To make this possible, Archive-IT has developed four solutions that interlock seamlessly: Digitisation of information, archiving on an individual level, vitalisation of digital data and finally a platform for digital archiving, namely AIR.

Digital archiving

In the pharmaceutical industry, it is extremely important that the privacy of archives is guaranteed. Archive-IT has developed AIR, a platform on which all information, both physical and digital, can be archived in a unique way. And more importantly, they can be easily retrieved.


With our vitalisation services, Archive-IT adds value to your information. We do this by classifying, extracting, indexing, validating and then exporting. By actually doing something with your digital data, unstructured data is transformed into structured information.


We recommend that you digitise your paper documents in the pharmacy. This often takes up unnecessary space as the document may only exist in one place. An efficient complement to this is our physical archiving solutions, where we archive the paper files in one of our secure archiving buildings and make them accessible via scanning on demand.

Physical archiving

Archive-IT offers several archiving options. Physical archiving is a good solution for documents that you do not need directly for your daily work processes, but that you still need to keep. Think, for example, of research documents, proofs, production data and quality documents.

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