Sustainable and Secure Preservation with Archive-IT

What is an e-Depot?

An e-Depot (electronic depot) is a digital archiving system specifically designed for the sustainable, secure and accessible storage of digital information. It ensures that documents are preserved in an authentic, complete and long-term manner—and can be accessed at any time, both now and in the future.

A Reliable e-Depot

Archive-IT offers a powerful and flexible e-Depot solution specifically tailored to the needs of public sector organisations. Our software enables both small councils and large government bodies to manage their information in a reliable, future-proof and compliant way. Archive-IT supports, among other things:

• Digital archiving in accordance with international standards such as NEN-ISO 16175, ISO 14721 and ISO 16363.
• Complying with retention obligations and managing destruction periods in line with legal requirements and the UK GDPR.
• Ensuring the authenticity, integrity and accessibility of digital archives.
• Efficiently applying metadata and classifying information objects.
• Seamless integration with existing DMS and case management systems.

Powerful Functionality

• Our software is metadata-driven, allowing users to easily search for and retrieve required information.
• Information can be securely shared with colleagues within your public organisation, as well as with other government bodies, while avoiding duplication.
• A comprehensive authorisation structure, based on both roles and individual object-level permissions.
• A unique and user-friendly document viewer.

• A personalised interface for users, based on metadata.
• Integration with other applications is possible.
• Both digital and physical files are accessible from a single overview.
• A robust and flexible retention policy, with defined retention periods per document type, managed using retention profiles.

Digital Sustainability According to OAIS

Archive-IT ensures that your digital information remains available both today and in the future, regardless of technological change. Your data is stored in line with the OAIS standard. By choosing an e-Depot, you prevent valuable data from being lost or becoming inaccessible—an essential part of your information management strategy.

Archive-IT Brings Physical and Digital Together

Is part of your archive still in paper form while another part is already digital? Archive-IT provides the solution. We bridge the gap between the paper and digital worlds, ensuring that all files can be accessed via a single application. Store your physical archive off-site at our secure facility and free up valuable space within your organisation. Need a file? With scanning on demand, we ensure it's available to you in no time.